Town Clerk

 

Town ClerkRobin Hartnett
HoursMon through Thurs 11 am - 4 pm
Phone(413) 624-7100
FAX413-624-8852
Emailtownclerk@colrain-ma.gov
Address55 Main Road, Colrain, MA 01340

Town Clerk's Duties

The Town Clerk's office provides many services to the general public, as well as to local, state and federal governments, including the follow:

  • Chief election official: Voter registration, absentee ballots, oversight of polling place and conduct of elections, and records of all actions of Town Meetings.
  • Maintains the municipal code, the official Town bulletin board, meeting postings, oaths of office, appointments and resignations of all Town Officials.
  • Licensing officer: Marriage Certificates, Raffle Permits, Business Certificates, Dog Licenses.
  • Certified requests for public documents.
  • Compilation of Annual Census and Street / Voting lists.
  • This office responds to inquiries from the public as well as from other departments, boards and committees.

Citizen’s Article - May voters place articles on the warrant?

Yes, voters may “insert” articles in the warrant. They have to do it before selectmen “close” the warrant.

To insert an article in the warrant for an annual Town Meeting, at least 10 registered voters of the town must sign a written request. The written request of registered voters for the insertion of subjects in town meeting warrants shall not be valid unless the required number of registered voters not only sign their names but also state their residence, with street and number, if any. Voters do not have to include their addresses after their signatures, but it is a good idea.

If you want a sample of an article to use to draft your article, go to town hall and ask for a copy of the annual report, or check if your town has a website and publishes the annual report there. The annual report will have warrants from the previous year’s Town Meeting, which you can use as samples. For further assistance, contact the town clerk or town counsel.

Citizens may insert an article in the warrant for a special Town Meeting. Selectmen shall insert in the warrant for every special town meeting all subjects which shall be requested by 100 registered voters or 10% of the total number of voters, whichever is lesser.

Registration Deadlines

In order to vote you must be registered:

  • 20 days prior to all primaries and elections, and/or
  • 10 days before a Special Town Meeting.
  • When a voter registration date falls on a weekend or holiday, the deadline falls back to previous workday

Post Warrants

Annual Town Meeting
            20 Days before Town Meeting
            Articles to be placed on warrant need to be submitted prior to this date
            For further information please contact Selectman – Town Clerk
Special Town Meeting
            14 Days before Town Meeting
            Articles to be placed on warrant need to be submitted prior to this date
For further information please contact Selectman – Town Clerk

 

Mission Statement

It is the mission of this office to be a reliable provider of information and quality services to the community and its residents, and to work cooperatively and in concert with all departments, boards and committees while complying with state and local statutes.

Town Meeting Warrants and Results

  1. Adobe PDF document STM Warrant - Sept 27 2012 Warrant for Special Town Meeting - September 27, 2012
  2. Adobe PDF document STM Warrant - Aug 28, 2012 Warrant for Special Town Meeting - August 28, 2012
  3. Adobe PDF document STM Warrant Apr 25 2013 Special Town Meeting Warrant, April 25th 2013
  4. Adobe PDF document ATE 4-30-13 FY14 Warrant Annual Town Election Warrant, Apr 30 '13 Town Election
  5. Adobe PDF document ATM Warrant FY14 Annual Town Meeting Warrant FY14 - May 7, 2013
  6. Adobe PDF document ATM FY15 Warrant Warrant for Annual Town Meeting FY15
  7. Adobe PDF document ATM FY15 As Voted Town Meeting results for ATM FY15
  8. Adobe PDF document STM Warrant 11-2-16 (1st) Special Town Meeting 1st warrant FY17 meeting on 11-2016
  9. Adobe PDF document STM Warrant (2nd) 11-2-2016 Second meeting warrant for 11-2-2016 STM

Documents & Forms

  1. Adobe PDF document Business Certificate Application
  2. Microsoft Word document Citizen's Petition Citizens Petition to include an article at town meeting

 Town of Colrain Records Access Officer

Robin Hartnett 55 Main Rd. Colrain, MA 01340 624-7100

Making a Request for Public Records in Massachusetts

Please refer to attached document "Guidelines for Public Records" at bottom of page.