Planning Board meeting
Repeats until Wednesday, June 5, 2019, 6:00 pm until 12:30 pm
9 Jacksonville Rd.
A meeting of the Planning Board
Meeting of Planning Board
Members: (Quorum)
- Absent: Sara Wik, member
- Present: Jack Cavolick, member, at 6:00 PM
- Present: Betsy Corner, member, at 6:00 PM
- Present: Jonathan Lagreze, Chair, at 6:00 PM
- Present: Robert Slowinski, Vice Chair & Sec., at 6:00 PM
- Present: Loren Feinstein, member, at 6:00 PM
Also Present:
- Peggy Sloan
Final Minutes
Meeting opened: 6:18 PM
Meeting closed: 9:22 PM
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Meeting Preliminaries
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Meeting Opened / Attendance Taken (see above).
No minutes to approve.
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Appointments
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6:00 PM: Peggy Sloan - Discussion on proposed Marijuana Bylaws
General Discussion...
Reviewed Changes to Use Table and Site Plan Review verbiage-see attached draft.
Proposed to remove the cap of 40,000 sqft in Commercial/Industrial Districts.
Micro-business included in line item with Marijuana Cultivator up to 20k square ft.
Peggy will make a draft slideshow as well as a 2nd draft of the bylaw changes, and a draft public hearing notice for us to review at our February meeting.
Public hearing will be March 6 in the Selectman's meeting room.- Colrain_-_Recreational_Marijuana_Zoning_Amendments_-_Preliminary_Draft_12-31-18.pdf - Document Provided by Peggy Sloan with proposed additions to usage table and bylaws.
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Approval of Minutes
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Approve Minutes of December 5th - Approve Minutes from Past meeting which were taken on paper as we had not used open government for the last meeting.
MOTION, moved by Betsy Corner, seconded by Jonathan Lagreze: To Approve Minutes from Dec 5 Minutes.
Pass: Aye: Betsy Corner, Jack Cavolick, Jonathan Lagreze, Robert Slowinski, Loren Feinstein. Not Present: Sara Wik.
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New Business
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Annual Report - PB blurb for Annual Report
General Discussion...
Jonathan would like to submit something for the annual report including all the names of the board. -
Budget - Budget discussion
General Discussion...
Past budget has been $1300. We decided to keep the same as the past. We have rarely spent anything out of said budget. Broken down into Legal, Supplies, and another non-restricted category.
This year we spent $600 to put an ad in the paper due to lack of proper notification to bordering towns.
Our clerk is not part of our budget. Jonathan wonders if we should request a line item of $1500 in the budget for a clerk.
Jack feels that we should put in for a total budget of $1500.MOTION, moved by Jonathan Lagreze, seconded by Jack Cavolick: To submit a budget proposal to the Town Coordinator for $2500 total. The breakdown includes $1500 for clerical salary, $600 for legal fees, $200 for advertising, $200 for training.
Pass: Aye: Betsy Corner, Jack Cavolick, Jonathan Lagreze, Robert Slowinski, Loren Feinstein. Not Present: Sara Wik.
Robert Slowinski will submit budget proposal.
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Letter from Town Hall - Letter concerning communication with Town Office staff
General Discussion...
Statement from Jonathan Lagreze~
"I respectfully request that the Board tables discussion and action on the Boards communications and coordination with the town office and request the presence of the Town Coordinator- Kevin Fox for the discussion of this topic at either our next scheduled meeting or a mutually agreed on time for an additional meeting."MOTION, moved by Betsy Corner, seconded by Jonathan Lagreze: To appoint a liason to the town office for the next month until we can speak with the interested parties.
Pass: Aye: Betsy Corner, Jack Cavolick, Jonathan Lagreze, Robert Slowinski, Loren Feinstein. Not Present: Sara Wik.
Jack will take the liason position.
MOTION, moved by Jack Cavolick, seconded by Betsy Corner: To table discussion on this letter until we can schedule a meeting with the principals of this letter.
Pass: Aye: Betsy Corner, Jack Cavolick, Jonathan Lagreze, Robert Slowinski, Loren Feinstein. Not Present: Sara Wik.
Should we have a 3rd party facilitator? Megan McDonough?
Should this be set as a separate meeting from our next which is a public hearing?
5pm for meeting with principals. 6pm for public hearing. 7pm for regular meeting. -
Notification policy
General Discussion...
Certified mail costs $6.74 each.
We are also able to use a $.35 postcards which the post office will sign that they received the postcards and sent them out.MOTION, moved by Jack Cavolick, seconded by Loren Feinstein: To table the conversation until the next meeting when we have more information.
Pass: Aye: Betsy Corner, Jack Cavolick, Jonathan Lagreze, Robert Slowinski, Loren Feinstein. Not Present: Sara Wik.
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Wi-fi - Wi-fi for meetings discussion
General Discussion...
Discussion resulted in decision to not proceed with the issue.
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Ongoing Business
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Bylaw re-write update
General Discussion...
Jonathan went through the bylaws and made some organizational changes. He is overlaying those on the existing bylaws.
We need to have a month ahead of time to get a special town meeting together for approval. -
Website access - Website access for Planning Board discussion
General Discussion...
We now have access to the website.
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Meeting Wrap-up
- Next Meetings:
- Wed, Feb 6, at 6:30 PM "Planning Board meeting" -- 9 Jacksonville Rd.
- Wed, Feb 20, at 6:00 PM "Planning Board Meeting" -- 9 Jacksonville Rd.
- Wed, Mar 6, at 7:00 PM "Planning Board meeting" -- 9 Jacksonville Rd.
- Wed, Apr 3, at 7:00 PM "Planning Board meeting" -- 9 Jacksonville Rd.
- Wed, May 1, at 7:00 PM "Planning Board meeting" -- 9 Jacksonville Rd.
- Next Meetings:
Minutes prepared by Robert L. Slowinski
Minutes approved on Wednesday, Feb 6, 2019