Select Board Meeting

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Tuesday, January 14, 4:30 pm until 6:30 pm
Highway Garage, 9 Jacksonville Rd, Colrain, MA
A meeting of the Select Board

SELECT BOARD/MLP BOARD

HYBRID MEETING*

Agenda**

Highway Garage

9 Jacksonville Road

January 14, 2025

4:30 p.m.

Public Comments – The Colrain Select Board encourages citizens to attend its meetings and welcomes their views on pertinent subjects. Anyone may comment for up to two minutes during the Public Comment portion of the agenda regarding an issue that is not on the agenda. However, given that no public notice of the topic has been provided, the Select Board will not engage in discussion. The Select Board will give your issue appropriate consideration. Additional comments during agenda items may be allowed at the discretion of the Chair.

*THIS MEETING WILL BE HYBRID, WITH BOTH AN IN-PERSON AND REMOTE PARTICIPATION OPTION.¹

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Meeting ID: 226 091 830 08

Passcode: DyF84U

4:30 p.m. Call to Order

4:35 p.m. Joint Meeting with Planning Board: Call to Order

1. 1. Address Accessory Dwelling Units (ADU’s) New Laws, Regulations, and Amendments to the Town’s Zoning Bylaw
   2. Master Planning & Initiating Community Engagement
   3. Other Zoning Bylaw Changes for Annual Town Meeting
   4. Misc. Updates

5:05 p.m. Transfer Station Operations & Adoption of Updated Rules and Regulations, John Tynan, Transfer Station Attendant & Jan Ameen, Director, FC Solid Waste Management District

2. Consent Items
   1. Review/Approve Warrants & Minutes

1. Approve Minutes of November 12 and November 26, 2024
2. Warrant AP2525 in the amount of $28,777.54
3. Warrant AP2526 in the amount of $73,826.04
4. Warrant AP2527 in the amount of $105,251.37
5. Warrant PR2511 in the amount of $26,158.23
6. Warrant PR2512 in the amount of $51,703.49
7. Warrant PR2513 in the amount of $24,459.38

3. Appointments and Resignations

None

4. New Business
   1. MLP Board – Review and Approve Broadband Subscriber Service Charge Summary
   2. Accept $5,600 in Recycling Dividends Program funds from Sustainable Materials Recovery Program (SMRP)
   3. Accept Anonymous Donation per MGL c 44, 53A½ in the amount of $10,000 for ‘Taxpayer In Need Relief Fund’
   4. Discuss Sidewalk Snow Removal Policy
   5. Address Bylaws/Votes re ATM and Election Dates; Annual Town Meeting Day proposal
   6. Churchill School Update & Next Steps

5. Old Business
   1. Updates regarding Highway Department Staffing & Discussion of Hiring
   2. FRCOG FY26 Budget Notice and Signatory Form re: Highway Collective Bids

6. Administrator Updates
   1. Rte. 112 Jacksonville Road Project (MassWorks 2023) Approved Amendment
   2. Heath Road Culvert Replacement Project Updates
   3. FY26 Budget Kickoff & Review of Schedule
   4. Misc. Updates (Cultural Council Meeting, RCAP Mapping, Lifepath Grant Application)

7. Public and Board Member Comments (votes will not be taken)
   1. Update from Chair Thurber re: MTRSD Budget Subcommittee Meeting with Towns

8. Requests for Future Agenda Items
   1. Joint Meeting with the Colrain Sewer Commission (Review Sewer System Evaluation Survey presented by Wright-Pierce) – scheduled for 1/28/25
   2. Review and Approve Age & Dementia Friendly Community Grant – scheduled for 1/28/25
   3. Review and Approve Amended Building Department Fee Schedule
   4. Review General Bylaws Changes for Annual Town Meeting

1. Correspondence and Select Board Informational Items (votes will not be taken)
   1. Closure of Atlantic Farms Cannabis Cultivation
   2. December Update for School Sustainability Study
   3. Woodlands Partnership of Northwestern Massachusetts Board Meeting, December 2, 2024

10. Executive Session: None
11. Dissolve Meeting

**Please note the Select Board agenda may be subject to change and items not anticipated may be discussed and all listed agenda items may be subject to a vote.

On July 16, 2022, Lt. Governor Polito, as Acting Governor, signed into law An Act Extending Certain COVID-19 Measures Adopted During the State of Emergency. Chapter 2 of the Acts of 2023 authorized a further extension – until March 31, 2025 – of the remote meeting provisions established by the initial March 12, 2020 Executive Order Suspending Certain Provisions of the Open Meeting Law. Section (1) of the executive order allowing public access through adequate, alternative means is independent from Section (2), which allows members of the public body to participate remotely. The public body may conduct its proceedings under the relief provided in section (1) or (2) or both.

Select Board 2025-01-14 Minutes (2025-02-12 at 12:37 PM)